Search Best Practices in Veeam Data Cloud for Microsoft 365
Purpose
This article offers guidance on choosing the best search method in Veeam Data Cloud for Microsoft 365 based on various scenarios.
Solution
Best Practice Summary
- Start with Basic Search for fast, focused results when you know the relevant keyword and property.
- Browse Backups when you know where to look or want to manually locate items within a specific backup or restore point.
- Use Advanced Search as a last resort, for very broad or complex queries, or when you lack enough details for a targeted search.
How to Access Search
- Log in to the Veeam Data Cloud for Microsoft 365 portal.
- Navigate to the Search section on the dashboard.
Learn more about search.
Search Options
Basic Search (Recommended)
Basic Search is optimised for speed and simplicity, and best used when you know what you’re looking for.
Basic Search is the fastest and most user-friendly way to find information in your Microsoft 365 backups. Use this option for most scenarios:
- Outlook: Searches keywords in email subjects.
- SharePoint: Searches keywords in site names or documents within a site.
- Teams: Searches keywords in channel chat messages (posts).
- OneDrive: Searches keywords in file names.
Browsing Backups (Manual Search)
Browsing is effective for targeted restores or when you want to verify backup contents without performing a search.
A technical alternative is to browse through your backups manually. This method lets you directly explore backup content (mailboxes, sites, files, etc.) without using the search interface.
- How it works: You can open a specific backup or restore point and navigate through its structure (folders, mailboxes, documents, etc.) to find the needed data.
- When to use: If you know the likely location of the item (e.g., a specific folder or user mailbox), browsing can often be faster and more precise than running a broad advanced search.
- Benefits: This method avoids the overhead of mounting large restore points or running resource-intensive queries.
Advanced Search (For Complex or Broad Queries)
Advanced Search allows for complex, organisation-wide, or less-specific queries using advanced filters.
- Use cases: When Basic Search and browsing do not return the needed results, or when you need to search on specific metadata or content across large datasets.
- Resource note: Advanced Search requires mounting restore points and can take significant time, especially with broad criteria or large backups.
Important: To minimise wait times and system load, use Basic Search or browse backups whenever possible. Reserve Advanced Search for scenarios where other methods are not sufficient.
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